Create a scheduling poll

If you want to get consensus on a meeting schedule, follow the steps below to set up a scheduling poll. This is like a Doodle poll.

Step-by-step guide

1. Log into webmail at https://mail.njstatelib.org/
2. Click the dropdown arrow next to the New mail button and select Event from the menu that appears
   
   
   
   
3. Enter a title for the meeting and add attendees, then click the Scheduling poll button
   
   
4. The Scheduling poll tab will slide out from the right side of the window
5. Select a duration and use the arrow buttons to check different dates.
   Times that all attendees are available will appear on top. Click any times you'd like to include in the poll.
   
   
   
   

   Time options are saved as you browse from day to day.  You can see the total number of options at the bottom of the tab, where it says X times selected

6. Click the Next button
7. Enter a location and select options for the meeting.
   
   
   
   

   Schedule when attendees reach consensus	If all attendees agree on a time, the poll will close and a meeting invite will be sent to all attendees.
   Hold selected times on my calendar	All proposed times will be marked Tentative on your calendar. These times are cleared when the meeting is scheduled or if the poll is cancelled.
   Notify me about poll updates	You'll receive an email whenever an attendees fills out the poll.
   Require attendees to verify their identity	Uncheck this for outside attendees - attendees will have to log in to fill out the poll
   Lock poll for attendees	Don't allow attendees to suggest new times

   
   

8. Click the Create poll button to finish and send out the poll. A window will open with a new email. When you're ready, click the Send button to send the poll.
   
   
   
   

   The email will already have the content the recipient needs in order to use the poll, but you can add any other content that you'd like.

9. Close out the window that opened for the event - do not send the meeting invite.